USE OF PROXY
This page is for information only and not part of the prescribed form.
- Lot owners can appoint a trusted person as their representative at meetings, to vote in ballots or represent them on the Committee. This person is your “proxy”.
- To authorise a proxy you must use the prescribed form and deliver it to the owners corporation Secretary. If appointing a Power of Attorney as a proxy, you should attach a copy of the Power of Attorney.
- The Proxy authorisation must be a named individual.
- When a lot is in joint names and a proxy given to a third party both lot owners must sign the proxy form.
- When a lot is in joint names and only one owner attends a meeting they need to have a proxy from the other joint lot owner to enable them to participate in voting.
- When a lot is in a company name the proxy needs to be signed by a director or other authorised person of the company noting in which capacity they are so authorised to sign on behalf of the company.
- Proxies automatically lapse 12 months after the form is delivered to the Secretary, unless an earlier date is specified.
- Proxies must act honestly and in good faith and exercise due care and diligence.
- Proxies cannot transfer the proxy to another person.
- A lot owner can revoke the authorisation at any time and choose to vote on a certain issue or attend a meeting.
- It is illegal for someone to coerce a lot owner into making another person their proxy.
- Owners corporations must keep the copy of the proxy authorisation for 12 months.