Joining Your Community Committee - SSKB - Strata Managers | Community Experts

Joining Your Community Committee

SSKB encourages lot owners to participate by joining their body corporate or owners corporation committee

As the owner of a unit or apartment, you are a member of an exclusive group – the Body Corporate (or Owners Corporation) of your community.

It’s like being a shareholder in a company and, as a result, you have the right to be involved in its management by joining the committee.

And it takes a surprisingly small commitment of time to help create a harmonious community and preserve and enhance the value of your investment. Effective committees have a great working relationship with their strata manager who is there to answer questions and act on the committee’s instructions.

There may be occasions where you may be approached to fill a vacancy on the committee or you may decide to nominate yourself to stand at your community’s Annual General Meeting.

If you are interested in being a part of the committee, talk to your SSKB Community Manager and check out the details below:

In Queensland

Nominations for committee are called each year prior to the end of the Body Corporate’s Financial Year. The Secretary or Body Corporate Manager must call for nominations by sending out the notice to all lot owners at least 3 weeks prior, but not more than 6 weeks prior to the end of the financial year.

The nominations must be received no later than the last day of the Body Corporate’s financial year. Also important to note that, at the time the nomination is received and the date of the elections, the candidate must be financial.  If nominated by someone else, the nominator must also be financial.

To form a valid committee (in Queensland), there is a requirement of a minimum of 3 members and a maximum of 7 members, and the positions of Chairperson, Secretary and Treasurer must be filled, with any remaining Ordinary Positions to be filled, if applicable.

In Victoria

By law, an Owners Corporation with 13 or more lots must elect a committee at each annual general meeting. A committee is optional for those with less than 13 lots.

The old committee should only stand down when the new committee is elected. The old Chair conducts the election and stands down when the new chair is elected.

The notice of owners corporation Annual General Meeting must be in writing and either handed or sent to lot owners at least 14 days before the meeting. You can send it by email or other electronic means.

The notice must include:

  • the date, time and location of the meeting
  • the general nature of business and any resolutions to be discussed (the agenda)
  • the text of any special or unanimous resolutions to be decided
  • the financial statements
  • the proposed annual budget
  • any report(s) to be considered at the meeting
  • the minutes of the previous annual general meeting
  • a statement that lot owners have a right to appoint a proxy

The committee can:

  • invite owners corporation members to join the committee if there is a vacancy
  • appoint sub-committees
  • invite other lot owners or proxies of lot owners to advise and assist in carrying out its functions and powers. Sub-committees and invited members cannot vote as part of the committee.

In New South Wales

The executive committee of the Owners Corporation is a group which represents owners or owners’ nominees.

It administers the day-to-day running of the strata scheme and is elected at each Annual General Meeting (AGM). The Owners Corporation decides the number of executive committee members for the coming year at each AGM. It can have from 1–9 members, but in a two-lot scheme both owners must be members.

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