General Meetings - QLD - SSKB - Strata Managers | Community Experts

General Meetings – QLD

General Meetings - Queensland

There are three types of general meetings in Queensland:

  • The First Annual General Meeting (1st AGM)
  • Subsequent Annual General Meetings (AGM)
  • Extraordinary General Meetings (EGM)

What are the obligations for the 1st AGM?

The Act outlines meeting obligations for bodies corporate. Particular requirements are made for the 1st AGM.

The 1st AGM must be held within two months of the first of the following occurring:

  • More than 50% of the scheme is no longer owned by the original owner
  • Six months has passed since the commencement of the scheme

The 1st AGM agenda must include:

  • Budget review and the establishment of levies
  • Insurance review
  • Committee election
  • The custody and use of the body corporate seal
  • Confirming or changing the restricted issues for the committee
  • Confirming or amending the by-laws
  • Appointing, or resolving not to appoint, an auditor

What are the obligations for the following AGMs?

Every other AGM must be held within three months of the end of the body corporate financial year. Written notice must be given to the owner of each lot and must include:

  • Notice of the AGM and an agenda accompanied by a list of motions for consideration
  • A proxy form and company nominee
  • A voting paper for open motions
  • A secret voting paper for secret ballot motions
  • Any explanatory material and documentation as required by the Act and Regulations

Standard Motions to be voted on the AGM include:

  • Confirming the minutes of previous meeting
  • Adopting financial statements
  • Deciding whether to have an audit
  • Approving the budget (for administration and sinking funds)
  • Fixing of contributions
  • Approving insurance

Notice must be given to owners at least 21 days prior to the date of the meeting.

For an AGM, a quorum is reached with representation of at least 25% of eligible voters, provided two voters are present.

A copy of the AGM minutes must be distributed to the owners within 21 days.

Extraordinary General Meetings

If issues arise which need to be decided before the next AGM, an EGM may be held. This meeting may be called by the committee, secretary, or a lot owner with a request signed by the owners of at least 25% of all lots in the scheme. If a request is received from a lot owner, the EGM must be called within 14 days, and held within 6 weeks of the date of submission of the request.

Who can help?

There are many obligations to be met under body corporate legislation, and some can get quite confusing. This is where SSKB can help. SSKB can take responsibility for agendas, notices, motions, counting votes, and recording and distributing minutes. We exist to make a positive difference in the life of your bodies corporate. Click here, to make the switch to SSKB today.

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